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What means must reporting institutions use to submit its reporting files to Sepblac?
Reporting files must be submitted through Editran, in accordance with the requirements provided in the Norma técnica.
By what means do reporting institutions receive requests by Sepblac regarding the Centralized Banking Account Register (FTF, from its initials in Spanish)
All request are also received through Editran.
Can reporting institutions submit the information by any other means?
The information shall be exclusively submitted by electronic means through Editran.
What happens if a reporting institution does not submit the monthly file on time?
In this case, a request will automatically be generated to the institution, indicating the omission of the monthly report and requiring its submission within a maximum period of 10 business days.
What happens if Sepblac detects incorrectly declared information?
In accordance with the provisions of article 51.3 of the Regulation of the Law, in case of observing any omissions or errors, Sepblac will send a request to the reporting institution, which must be responded within a period of 10 business days in order to correct the wrong information.
What happens if a reporting file by a reporting institution does not meet all the quality validations?
Sepblac has released a quality verification tool for the reporting institutions, which contains the same quality validations that are applied to the received files.
All reporting files must pass the validations prior to their submission; if any received file contains any error, the information cluster that contains it, or in its case, the whole reporting file will be discarded.
The information contained within the discarded clusters shall be consider undeclared. Sepblac will generate a request detailing the information that has been discarded, in order to be corrected in 10 business days.
How can a reporting institution be sure that a reporting file has arrived correctly?
When a file is submitted via Editran, the institution automatically receives a generic acknowledgment of receipt by the system. In addition, once a reporting file is received at Sepblac, and after a previous assessment, the reporting institution receives a specific acknowledgment of receipt on the acceptance or rejection of the reporting file.
How can a reporting institution be conscious of the result of a file processing?
Once a reporting file has been processed, the reporting institution receives a document via Editran on its processing result:
- In case there be any error, that document will consist on a request with the necessary information in order to identify the lines of the reporting file that have not been loaded because of containing errors.
- Otherwise, that document will consist on a confirmation to the reporting institution that all the information within the file has been correctly loaded in the Centralized Banking Account Register (FTF, from its initials in Spanish).
How do reporting institutions receive confirmation that a request has been responded?
When a reporting file responding to a request is received, the acknowledgment of receipt by Sepblac indicates so.
How should reporting institutions respond to requests received?
Reporting institutions shall respond to requests by submitting a file correcting any errors and containing the request reference at the relevant field.
If, for any reason, the information were already correctly declared and no file is therefore submitted, the reporting institution should send an email bringing this situation under the knowledge of Sepblac.
In what term must requests be responded? Can an extension be requested?
Reporting institutions must respond requests within a maximum period of ten business days. However, in accordance with article 32.1 of Law 39/2015 of 1 October on the Common Administrative Procedure of Public Administrations, and provided an extension request have been made by the reporting institution, that term may be extended for a maximum of 5 days.
Saturdays, Sundays and days declared as non-substitutable national holidays, or those over which all Autonomous Communities have not exercised the power of substitution, will be considered non-business days. These days are periodically published in the Boletín Oficial del Estado (BOE).
Monthly reporting file aside, can reporting institutions submit additional reporting files during the rest of the month?
Reporting institutions may send additional files during the rest of the month provided they are intended for the purpose of correcting errors detected within the information already submitted to Sepblac or in order to declare any information that, by omission, had not been included in the monthly reporting file. In order to do this, a complementary reporting file prepared by the reporting institution may be sent to Sepblac on any day of the rest of month and as soon as the error or omission have been detected by the reporting institution.
How may reporting institutions resolve any other possible doubts on the Centralized Banking Account Register (FTF, from its initials in Spanish)?
Reporting institutions may contact Sepblac through the email address firstname.lastname@example.org to resolve any further question related to any technical or functional aspect on the FTF.